OFFICIAL RECEIPTS
VJ Graphic Arts, Inc. is an accredited BIR printer authorized to offer official receipts printing and other business forms printing.
Official Receipts
An Official Receipt is a document that proves that there is a sale of service or product. If you will receive funds from another person or business entity, you are required to issue a receipt for every sale of service or product. Whether you are a single proprietorship, a partnership, a cooperative or a corporation, the Bureau of Internal Revenue of the Philippines requires that you have an official receipt made within 1 month of establishing a new business entity. Failure to produce an official receipt within that 1 month will result in penalties of Php 10,000.00 or more, depending on the delay.
If you don't issue a receipt for a transaction, you will incur a criminal penalty fine of at least Php 10,000.00 but not more than Php 50,000.00 and imprisonment of not less than four years.
Accredited BIR Printer
Not all printers can make official receipts. The printing company must be accredited by the BIR and must have an Authority To Print in order to supply O.R.'s to the public.
Checklist of BIR Requirements for New Registrations
Individuals / Self-Employed / Sole Proprietor / Professionals / Mixed Income Earners
*As copied from BIR Website
- BIR Form 1901 version January 2018 (2 originals) (Download here)
- For Sole Proprietor / Professionals:
- Not regulated by the Professional Regulation Commission (PRC) - Any government-issued ID (e.g. Birth Certificate, passport, driver's license, Community Tax Certificate) that shows the name, address, and birthdate of the applicant, in case the ID has no address, any proof of residence or business address: (1 photocopy) or
- In case of the practice of profession regulated by PRC - Valid PRC ID and government ID showing address or proof residence or business address. (1 photocopy)
- Final & clear sample of OWN principal receipts or invoices (1 original)
- Proof of payment of Php 530.00 (1 photocopy) shall be submitted
Additional Documents, if applicable:
- If transacting through a Representative:
- Special power of attorney (SPA) (original)
- Any government issued ID of the authorized representative (1 photocopy)
- DTI certificate (if with business name) (1 photocopy)
- Work Visa (9G) for Foreign Nationals (1 photocopy)
- Franchise Documents (e.g. Certificate of Public Convenience) (for Common Carrier) (1 photocopy)
- Trust Agreement (for trusts) (1 photocopy)
- Death Certificate of the deceased (for Estate under judicial settlement) (1 photocopy)
- Certificate of Authority, if Barangay Micro Business Enterprises (BMBE) registered entity (1 photocopy)
- Proof of Registration / Permit to Operate BOI / BOI-ARMM, PEZA, BCDA, TIEZA / TEZA, SBMA, etc. (1 photocopy)
Corporations / Partnerships
*As copied from BIR Website
- BIR Form 1903 version January 2018 (2 originals) (Download here)
- SEC Certificate of Incorporation; (1 photocopy) or Certificate of Recording (in case of partnership); (1 photocopy) orLicense to Do Business in the Philippines (in case of foreign corporation; (1 photocopy)
- Articles of Incorporation; (1 photocopy) or Articles of Partnerships (1 photocopy)
- Final & clear sample of OWN principal receipts or invoices (1 original)
- Proof of payment of Php 530.00 (1 photocopy) shall be submitted
Additional Documents, if applicable:
- If transacting through a Representative:
- Board Resolution indicating the purpose and the name of the authorized representative; or Secretary's Certificate (1 original)
- Any government issued ID of the authorized representative (1 photocopy)
- Franchise Documents (e.g. Certificate of Public Convenience) (for Common Carrier) (1 photocopy)
- Franchise Agreement (1 photocopy)
- Memorandum of Agreement (for Joint Venture) (1 photocopy)
- Certificate of Authority, if Barangay Micro Business Enterprises (BMBE) registered entity (1 photocopy)
- Proof of Registration / Permit to Operate BOI / BOI-ARMM, PEZA, BCDA, TIEZA / TEZA, SBMA, etc. (1 photocopy)
BIR Format
There's no specific quantity, type, size or color required by the BIR. But the BIR does require that the format/layout of the O.R. must be approved by them before production can be started.
Our most basic type of O.R. order is 8.5 x 4.25 inches, printed in duplicate and with a minimum order of 10 pads - 50 sets of duplicates per pad.
Official Receipts Standard Size
Php 6,500.00 Vat Inc
- BIR Accredited
- 8.5 x 4.25 inches
- One color printing
- 10 Pads, 50 sets per pad
- Duplicate (minimum)
- Carbonized Paper
- Inclusive of lay-outing
- Inclusive of ATP Processing w/in Metro Manila
Official Receipts Small Size
Php 5,500.00 Vat Inc
- BIR Accredited
- 4.25 x 6 inches
- One color printing
- 10 Pads, 50 sets per pad
- Duplicate (minimum)
- Carbonized Paper
- Inclusive of lay-outing
- Inclusive of ATP Processing w/in Metro Manila
If you have questions, please call us at 8372-0886, 8372-6167 or +63917-143-7443.
About Us
We are a commercial printing press company located in Metro Manila, Philippines.
Showroom: Ground Floor, Future Point Plaza 3, 111 Panay Avenue, Brgy. South Triangle Quezon City
Factory: 129 Sumulong Highway, Brgy. Mambugan, Antipolo, Rizal
Phone: (+632) 8372-0886, 8372-6167, 8373-0767
Mobile: (+63967) 122-2609
Email: [email protected]
Our Services
We offer Offset Printing, Digital Printing, UV Printing, Large Format Printing, Screen Printing, Graphic Design, Editorial and Photography Services.